How to automate 80% of your workload

Plus access my AI prompt library

Author

Helena Di Biase
February 23, 2025

KIS News Issue #42 - some links included in this issue may be affiliate links

Update: Happy half term to those who celebrate 😂 For those of you with school age children in the UK, you’ll likely have been on some kind of juggle this week as you navigate work, business and children asking for their 1,000th snack of the day followed quickly by “what are we doing today!?”. We’ve been away for a while now seeing family in the south and it’s weeks like this where I am so grateful to past me for setting up the systems and processes that mean I can still make money and run my businesses without having to be online. In fact my screen time this week has been 30 minutes a day - WHO AM I?! One of my big vision board goals for the next year or two is to have a system where I only work term time. Starting my sabbatical in October was a big step in the right direction, and whilst I am still dipping in and out of portfolio companies and probably guilty of doing more than I should, I finally feel like I can see a future where it’s possible to run successful, profitable and thriving businesses alongside being a present parent. It’s a work in progress.

Words to live by: A good system shortens the road to the goal – Orison Swett Marden

Podcast to listen to this week: One of the best pieces of advice I have ever received is to learn to ask better questions. And I have to admit, when I first heard this advice, my thought was, “OK cool, but how do I actually do that!?”. This podcast episode from Scott Clary on the 10 minute MBA addresses just that.

This week’s mindset moodboard:

Scale Your Business & Make More Money With AI—While Working Less (and Without Hiring a Team)

Last week, I was clearing through some old work diaries when I stumbled across my 2016 planner. Flipping through the pages, I felt an odd mix of nostalgia and relief. Back then, my weeks were a maze of manual tasks—entire days blocked out for content creation, sales, call follow-ups, admin, and a minimum of eight hours a week just for emails. My marker of success was the size of my team and how many things I could tick off my list each week. Oh how wrong I was…

Fast forward to now, and 80% of what I was doing then is completely automated. What once took me days now runs on autopilot—emails are sequenced, content is drafted, sales funnels operate in the background, and follow-ups happen without me lifting a finger. The difference? I stopped using software and AI as tools and I started using them to build systems.

Now I’ve turned all of that knowledge across working in both my service-based and product-based businesses to create the first two business programmes for Espresso AI - AI for Business and Automations for Business so that you can scale faster, make more money, and actually work less.

Both programmes open their doors tomorrow and we start a 4-week AI & Automation fast-track on the 10th of March where you'll learn how to turn AI into a business partner that increases revenue, replaces manual work, and gives you back time—without hiring a team or adding more complexity.

The truth about why you aren’t making the money you want

We’ve been talking a lot inside the Member’s Club recently about sales and making money and last week I shared on our weekly live this simple framework for diagnosing where the root cause to your sales problem might lie. Before we get into it, let’s just assume there is a demand for the product or service you are selling. I say this because time and again, I see people launching new products or pivoting their service before they even give it a chance of getting off the ground. Largely because the answer to your sales problem comes from asking better, and often uncomfortable, questions.

Here they are:

1) Do you have enough sources of traffic? Are you creating enough content, across enough platforms with a big enough reach to rely on organic marketing to generate sales? Are you leveraging partnerships and the audiences of others? Have you been in the game for long enough? If you are relying on earned media (unpaid) to get your business in front of customers, your time to acquire paying customers is going to be longer than if you combine organic and paid media strategies.

2) Are you communicating your product or service and positioning it as the solution to the problems experienced by your customers effectively enough? Does your customer know this problem exists for them? Your customer has to know that they have a problem worth solving before you show them how to solve it.

3) Are you overcomplicating things? Confusion kills conversion on every level.

Let me know if this helps you move the needle this week.

Access my AI Prompt Library

Sometimes you just need a gentle push in the right direction and whilst most people would probably charge for this, you know how passionate I am about getting people to start using AI tools on a regular basis (and creating systems from them), so below I’m sharing access to over 280 tried and tested AI prompts to help you scale across marketing, business strategy and productivity.

Have a great week ahead & remember to keep it simple.

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